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CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 20, 2020
CITY HALL STAFF CONFERENCE ROOM
211 WEST ASPEN
3:00 P.M.

 
MINUTES
             
1.
CALL TO ORDER

Mayor Evans called the meeting of the Flagstaff City Council held October 20, 2020, to order at 3:00 p.m
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR EVANS (virtually)
VICE MAYOR SHIMONI (virtually)
COUNCILMEMBER ASLAN (virtually)
COUNCILMEMBER MCCARTHY (virtually)
COUNCILMEMBER ODEGAARD (virtually)
COUNCILMEMBER SALAS (virtually)
COUNCILMEMBER WHELAN (virtually)
ABSENT:









  Others present:  City Manager Greg Clifton; City Attorney Sterling Solomon.
             
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

The Council and audience recited the pledge of allegiance and Vice Mayor Shimoni read the Mission Statement of the City of Flagstaff.

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
             
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
             
A. Consideration and Approval of Minutes: City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019.
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve the minutes of the City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019 as amended.
  Vote: 7 - 0 - Unanimously
             
5. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
             
6. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
             
A. Consideration of Appointments:  Parks and Recreation Commission.
  Moved by Mayor Coral Evans, seconded by Councilmember Charlie Odegaard to appoint Ryan Martin to a term expiring August 2023.
  Vote: 7 - 0 - Unanimously
             
7. LIQUOR LICENSE PUBLIC HEARINGS
             
A. Consideration and Action on Liquor License Application:  Amy S. Nations, "Dirty Birdies," 2285 E. Butler Avenue, Series 06 and Series 12, New Applications.
  Councilmember Odegaard recused himself due to an appearance of a conflict of interest.
  Moved by Councilmember Regina Salas, seconded by Vice Mayor Adam Shimoni to forward all the applications to the State with a recommendation of approval.
  Vote: 6 - 0
             
8.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
  Councilmember Whelan requested items 8D and 8E be pulled for discussion.
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Jamie Whelan to approve the Consent Agenda Items 8A, 8B, and 8C as presented.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Approval of Grant Application: The Assistance to Firefighters Grant Program - COVID 19 Supplemental Grant Award of $56,850 with the Federal Portion of $51,681
Approve the application to Assistance to Firefighters Grant Program for grant funds in the amount of $51,681.82 with a city match of $5,168.18
             
B. Consideration and Approval of Cooperative Purchase Contract:  Cisco Security Enterprise Agreement with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes)
  1. Approve a Cooperative Purchase Contract with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes) over a period of five (5) years under the 1 Government Procurement Alliance (1GPA) cooperative purchase contract 1GPA 19-07PV-01; and
  2. Authorize the City Manager to execute the necessary documents.
             
C. Consideration and Approval of Cooperative Purchase Contract:  Microsoft Enterprise Agreement Cooperative Purchase Contract in the amount not to exceed $235,229.30 (plus applicable taxes).
  1. Approve a Cooperative Purchase Contract with CDW LLC. in an amount not to exceed $235,229.30 (plus applicable taxes) annually, for a period of three (3) years under the State of Arizona Cooperative Purchase Contract 1GPA ADSPO17-149774; and
  2. Authorize the City Manager to execute the necessary documents.
             
D. Consideration and Approval of Final Plat:  A request by Jon Gauld for Oak 24, a subdivision of two multi-family residential lots on approximately 16,210 square feet located at 24 W Oak Avenue within the High Density Residential (HR) zone.
  Moved by Councilmember Jamie Whelan, seconded by Vice Mayor Adam Shimoni to approve the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat when notified by the Development Review Board that all conditions have been met and documents are ready for recording.
  Vote: 7 - 0 - Unanimously
             
E. Consideration and Approval of Final Plat: Request by RP4V, LLC and RP40, LLC for approval of Rio Homes Unit 4 Final Plat, a 5.1-acre site located at 1221 E. Emma Dr. This Final Plat is an amendment (replat) to the original Rio Homes Final Plat recorded in 2005. The site is in the Medium Density Residential (MR) Zone and has a Resource Protection Overlay (RPO).
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
  Vote: 7 - 0 - Unanimously
             
9. ROUTINE ITEMS
             
A. Consideration and Approval of Joint Funding Agreement between the United States Geological Survey and the City of Flagstaff for continued funding towards the C-aquifer Monitoring Program in the amount of $74,288.
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to approve the Joint Funding Agreement with the U.S. Geological Survey (USGS) to contribute $74,288 from October 1, 2020, to September 30, 2023 and authorize the City Manager to execute the necessary documents
  Vote: 7 - 0 - Unanimously
             
10. PUBLIC HEARING ITEMS
             
A. Consideration and Adoption of Development Fee Study and Ordinance No. 2020-25: Development Fee Study prepared by TischlerBise; and an Ordinance of the Flagstaff City Council amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-11 Development Fees, by adopting revised Public Safety development fees.
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Austin Aslan to adopt the Development Fee Study.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Austin Aslan to read Ordinance No. 2020-25 by title only for the first time.
  Moved by Councilmember Regina Salas, seconded by Councilmember Charlie Odegaard to amend the motion for a later effective date until the economy is back on its feet and after the pandemic is over.
  Vote: 1 - 6
 
AYE: Councilmember Regina Salas
  ORIGINAL MOTION:
  Vote: 6 - 1
 
NAY: Councilmember Regina Salas
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 3, BUSINESS REGULATIONS, CHAPTER 3-11 DEVELOPMENT FEES, TO ASSESS DEVELOPMENT FEES ON NEW DEVELOPMENT; PROVIDING FOR SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
  A break was held from 4:37 p.m. through 4:45 p.m.
             
11. REGULAR AGENDA
             
A. Consideration and Adoption of Resolution No.  2020-57:  Approval of an Intergovernmental Agreement (IGA) between the City of Flagstaff and Northern Arizona University (NAU) for Applied Natural Resources Research.
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to read Resolution No. 2020-57 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF FLAGSTAFF AND THE ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF NORTHERN ARIZONA UNIVERSITY FOR APPLIED NATURAL RESOURCES RESEARCH
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2020-57.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Adoption of Ordinance No. 2020-26:  An ordinance amending Title 11, General Plans and Subdivisions, Division 11-10.30, Specific Plans, to provide clarification regarding the process for adopting and amending specific plans.
  Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to read Ordinance No. 2020-26 by title only for the first time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF AMENDING CITY CODE TITLE 11, GENERAL PLANS AND SUBDIVISIONS, DIVISION 11-10.30, SPECIFIC PLANS, TO PROVIDE ADDITIONAL DETAIL AND CLARIFICATION REGARDING THE PROCESS FOR ADOPTING AND AMENDING SPECIFIC PLANS; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
             
C. Consideration and Adoption of Ordinance No. 2020-27:  An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, by adopting a new chapter 3-12 Short-Term Rentals; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to read Ordinance No. 2020-27 by title only for the first time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 3 BUSINESS REGULATIONS, BY ADOPTING A NEW CHAPTER 3-12 SHORT-TERM RENTALS; PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
             
12. DISCUSSION ITEMS
             
A. Flagstaff Police Presentation on Public Safety Commissions.
             
13. COUNCIL LIAISON REPORTS
  Moved by Mayor Coral Evans, seconded by Councilmember Austin Aslan to recess into Executive Session for legal advice.
  Vote: 7 - 0 - Unanimously
             
14. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
             
A. Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council "declare a Housing Crisis in the City of Flagstaff through Emergency Resolution. This action should be followed by the prioritization of housing as a focus of investment, action and support by the City."
  At least three members of Council were supportive of moving the item to a future agenda for discussion.
             
15. CITY MANAGER REPORT
             
A. City Manager Report
             
16. COVID-19 UPDATES
             
A. Community Partner and City staff updates on COVID-19
             
17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
             
18. ADJOURNMENT

The Regular Meeting of the Flagstaff City Council held October 20, 2020, adjourned at 7:36 p.m.
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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