City Council Meeting - FINAL


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  8.D.       
Meeting Date: 10/06/2020  
Co-Submitter: Jack Fitchett

Information
TITLE:
Consideration and Adoption of Resolution No. 2020-56:  A resolution of the Flagstaff City Council, approving the Flagstaff Alliance for the Second Century Intergovernmental Agreement between the Northern Arizona University, City of Flagstaff, Coconino County, Community College District, Flagstaff Unified School District, and Northern Arizona Intergovernmental Public Transportation Authority
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-56 by title only
2) City Clerk reads Resolution No. 2020-56 by title only (if approved above)
3) Adopt Resolution No. 2020-56
Executive Summary:
Approve the Flagstaff Alliance for the Second Century Intergovernmental Agreement (IGA) for cooperative purchasing services and authorize the Mayor to sign the IGA on behalf of the City of Flagstaff.

This new IGA adds a new member to the Alliance, Northern Arizona Intergovernmental Public Transportation Authority, (hereinafter "Mountain Line").  The Agreement shall be for a period of ten (10) years effective from the date of the final signature of the Parties.
Financial Impact:
Under this Agreement the parties may sponsor, conduct, and/or administer a cooperative agreement for the procurement or disposal of any materials, services or construction. The Parties may cooperatively use materials or services or commonly use or share warehousing facilities, capital equipment and other facilities. Further the Parties may provide personnel, except that the requesting Party shall pay the Party providing the personnel the direct and indirect cost of providing personnel.  In addition, the Parties on request and subject to reimbursement of reasonable and necessary costs when applicable, make available to each other informational, technical or other services or software that may assist in improving the efficiency or economy of procurement.
Policy Impact:

The proposed IGA establishes procedures for the Alliance to participate in procurement related activities and encourages Alliance member cooperation whenever possible to increase purchasing power and provide better value in the expense of public resources. The performance of this Agreement is in the best interests of all parties and will benefit the public by not duplicating bidding efforts and providing a more efficient procurement process.

Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives

High Performing Governance - Enhance the organizations fiscal stability and increase efficiency and effectiveness.
Has There Been Previous Council Decision on This:

Yes, the first IGA was approved by Council in September of 1994 for a ten (10) year period and expired in 2004.  Then in September of 2004, the IGA was renewed for another ten (10) years which expired in September of 2014.  On October 21, 2014, Council approved another ten (10) year renewal to expire in September of 2024.

Options and Alternatives:

1.) Approve the IGA.
2.) Decline the IGA which impacts the Alliance members ability to use and share resources.

Background/History:

This IGA was first approved by all of the five (5) participating members of the Alliance IGA (Flagstaff Unified School District, Northern Arizona University, Coconino County, City of Flagstaff, and Coconino County Community College) back in September of 1994 for a ten (10) year period. Then in September of 2004, this IGA was renewed for another ten (10) years through September of 2014 and is now expired. All five (5) participating members of the Alliance are interested in renewing this IGA for another ten (10) year period; which would expire in September of 2024.

Key Considerations:
This new IGA adds a new member to the Alliance, Northern Arizona Intergovernmental Public Transportation Authority, (hereinafter "Mountain Line").  The Agreement shall be for a period of ten (10) years effective from the date of the final signature of the Parties.
Community Benefits and Considerations:

This IGA will allow participating members of the Alliance to pool their resources to lower contract pricing through volume bidding that help leverage our purchasing power and to obtain maximum service quality provided by contracted vendors.

Community Involvement:
Inform
Attachments
Res. 2020-56
Alliance for the Second Century IGA


    

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