City Council Meeting - FINAL


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  6.B.       
Meeting Date: 10/06/2020  
From: Mark Wilson, Deputy Fire Chief

Information
TITLE:
Consideration and Approval of a Cooperative Purchase Contract:  To replace a 24 year old wildand fire engine through the cooperative purchase for a new one in the amount of $181,635.
STAFF RECOMMENDED ACTION:
Approve the purchase of a Type VI Wildland Engine from SNF, Inc. (dba BFX Fire Apparatus) in the amount of $181,635 through cooperative purchase contract #GS-30F-0025V with the U.S. General Services Administration (GSA).
Executive Summary:
This is part of the council approved Flagstaff Fire Department (FFD) apparatus replacement plan. FFD are replacing the oldest unit in our wildland fleet (1996 = 24 yrs. old) with a new engine that will match other existing units.  The older model being replaced is no longer dependable due to age of the unit, the pump's pressure capacity cannot push out the proper gallons per minute for the hose and is a single cab configuration which is not capable of carrying the whole crew to a working wildfire incident. This new model is a specific build for FFD that is through a sole source with BFX Fire Apparatus. By using the BFX Fire Apparatus specifications FFD will now have all four Type VI engines built under the same specifications for training, repairs and general familiarity by crews.
Financial Impact:
This funding was approved by the FLEET committee, Budget Team, City Manager and City Council as part of the current fiscal year budget. The approved amount was not-to-exceed $190,000 in General Fund, Fire Division in account 001-03-051-0203-2-4401 and this purchase stays within that budget. The remaining funds will be used to purchase outdated radios and equipment to get the unit fully operational. Budgeted for and approved in the FY 2020-21 council adopted budget and was part of the FLEET committee's annual cost allocation.
Policy Impact:
N/A
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Provide public safety with the resources, staff, and training to respond to community needs. 

Regional Plan
Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service.

Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plant and animal community diversity across all land ownerships in the Flagstaff region.
Has There Been Previous Council Decision on This:
Replacement was approved as part of the current adopted fiscal year budget process.
Options and Alternatives:
- Approve the replacement purchase of the Type 6 Wildland Engine; or
- Disapprove the replacement purchase of the Type 6 Wildland Engine
Background/History:
The replacement of this Type 6 wildfire engine takes a 24 year old unit out of service that is not suited for bringing current 3-4 person crews and the necessary equipment to the scene of a working wildfire incident. This unit will be placed out of the FFD central station #2 (Ponderosa Pkwy) that will be the primary unit for all Sunnyside, upper Greenlaw, parts of Mount Elden, Cedar Hill and is the primary back up unit to Districts 1,3,4 and 5. This is a primary wildfire response engine, but also can be used for inclement weather events and areas with limited access.

The procurement was done through a cooperative using the contract #GS-30F-0025V with the U.S. General Services Administration to access better pricing through the contractor SNF, Inc. (dba BFX Fire Apparatus).
Key Considerations:
This unit is 24 years old and has a pump that has limited capacity based on modern water distribution needs. The single cab is not capable of safely brining more than two (2) members and gear to a working incident due to size and FFD crews are a minimum of three (3).
Expanded Financial Considerations:
This unit is one that will be available for wildfire callout at the State and Federal level when the Flagstaff community is not in high wildfire danger. These assignments off district bring in additional funding for the City and Department.
Community Benefits and Considerations:
Wildfire continues to be the highest identified threat to the Flagstaff community and purchasing the Type VI Wildland Engine allows for a continuation of the community protection and the surrounding regions.
Community Involvement:
N/A
Expanded Options and Alternatives:
N/A
Attachments
COF Coop BFX GSA Contract
New v. Old Pics
Spec Sheet
E-126 Line Item Cost Sheet
BFX Contract


    

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