City Council Meeting - FINAL

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Meeting Date: 10/06/2020  
Co-Submitter: Stacey Brechler-Knaggs
From: Chad Smith, Interim Special Services Manager

Consideration and Approval of Grant Application and Acceptance Upon Award:  U.S. Department of Justice, 2020 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,751.00.
Approve the U.S. Department of Justice, 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,751.00.
Executive Summary:
Approval of the grant in the amount of $20,751.00 will greatly assist in providing communications equipment, less lethal training equipment and DUI education/training materials. The Flagstaff Police Department will use the funding to procure Motorola APX 4500 radios for police vehicles, mobile-data computer docking stations, TASER training equipment, and DUI education and training materials.  The remainder and a total of 3% will be applied to costs associated with transitioning to National Incident Based Reporting System (NIBRS). 

The Coconino County Sheriff's Office will utilize funds to purchase a total of eight (8) radios.  The mobile radios will be installed in off-road, Search and Rescue vehicles, deployed to areas with rough terrain and limited access.  The County will use the 3% NIBRS set-aside to enhance our Records Management System in preparation of the transition to NIBRS.
Financial Impact:
There is no significant financial impact to the City of Flagstaff in terms of expenditures. The grant is in the amount of $20,751.00 and is upon award, will be budgeted in FY 2020-21 in the General Fund under the Police Grant section, utilizing account number 001-04-062-6101-2-4273.
Policy Impact:
None.  This grant will allow Flagstaff Police Department and Coconino County Sheriff's office to improve an aging, outdated or non-existent communication infrastructure.  It will also assist FPD in providing dynamic, scenario-based training and updated DUI educational materials.  
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Safe & Healthy Community: Provide public safety with the resources, staff, and training to respond to community needs.
  • Inclusive & Engaged Community: Enhance community outreach and engagement opportunities.

Regional Plan
  • Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available.
  • Policy PF.3.4. Maintain emergency management operations to protect life and property during disaster events in natural hazard areas and built environments.
Has There Been Previous Council Decision on This:
Yes, since 2014, Council has approved the Justice Assistance Grant (JAG) Program IGAs with the Coconino County Sheriff's Office, which has benefited both agencies.  
Options and Alternatives:
1.) Approve grant application process and acceptance upon award.
2.) Disapprove grant application process.
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state.
Key Considerations:
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. As we are carrying a surplus of FY18 and FY19 JAG monies forward, we are prioritizing FY20 monies on communications equipment, training equipment and DUI education materials.
Expanded Financial Considerations:
The Fiscal Year 2020 JAG funds have been requested in the amount of $20,751.00 of which the City will agree to the terms of the Intergovernmental Agreement and pass on the appropriate funds through the County. The County will request a total of $6,225 (includes 3% set aside) to be used to purchase four (4) Very High Frequency (VHF) P25 digital mobile radios and four (4) Ultra High Frequency (UHF) refurbished radios.

Both agencies will use 3% of their total amount to be used for the mandatory National Incident Based Reporting System (NIBRS) transition and will be used in conjunction with the OnCall Records software implementation to add NIBRS to the records software management system. A total amount of $617.00 will be used for NIBRS as requested by the JAG grant requirements.
Community Benefits and Considerations:
Approval of this Grant and Award will allow the Flagstaff Police Department and the Coconino County Sheriff's Office to utilize the Fiscal Year 2020 grant funds to improve communication, training and community outreach, ultimately helping to preserve life, protect property, improve community relations, prevent and control crime, administer justice and assist crime victims.
Community Involvement:
Inform the Council and public on the application of this grant and intended use of these funds.
Expanded Options and Alternatives:
Financial Implications: The 2020 JAG funds have been allocated in the amount of $20,751.00 of which the City agrees to pay the County a total of $6,225.00 for the purchase of four (4) VHF P25 digital mobile radios and four (4) UHF refurbished radios and $187.00 will be used for the mandatory National Incident Based Reporting System (NIBRS) transition required by the federal government. The City amount of $14,526.00 will be used for purchasing communications equipment, training equipment and DUI education materials, with the remaining balance of $430.00 will be used for the mandatory National Incident Based Reporting System (NIBRS) transition required by the federal government.
JAG 2020- Application Submittal


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