City Council Meeting - FINAL

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Meeting Date: 10/06/2020  
Co-Submitter: Stacey Brechler-Knaggs

Consideration and Adoption of Resolution No. 2020-55: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County, regarding joint application for grant funding from the Department of Justice, Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. 
1) Read Resolution No. 2020-55 by title only
2) City Clerk reads Resolution No. 2020-55 by title only (if approved above)
3) Adopt Resolution No. 2020-55
Executive Summary:
Approval of the IGA will enable the City of Flagstaff to pass through U.S. Department of Justice funding to
the Coconino County Sheriff's Department utilizing $6,038.00 to purchase four (4) Very High Frequency (VHF) P25 digital mobile radios and four (4) Ultra High Frequency (UHF) refurbished radios to be installed in off road Search and Rescue vehicles.  
The remaining $187.00 is applied to the associated National Incident Based Reporting System (NIBRS) costs, bringing the Coconino County Sheriff’s Office total to $6,225.00.
Financial Impact:
There is no significant financial impact to the City of Flagstaff in terms of expenditures. This grant is
budgeted in FY 2020-21 in the General Fund, Police Grant Section, assigned the account number of 001-04-062-6101-2-4273.
Policy Impact:
There is no impact to policy.  This IGA is solely for the purpose of providing an agreed upon percentage of funding from the grant to the Coconino County Sheriff's Office for their needs.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Safe & Healthy Community: Provide public safety with the resources, staff, and training to respond to community needs.
Regional Plan
  • Flagstaff Regional Plan Policy PF.3.1 Maintain high-quality effectiveness and efficiency in law enforcement, fire and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available.
Has There Been Previous Council Decision on This:
Yes, since 2014, Council has approved the Justice Assistance Grant (JAG) Program IGAs with Coconino County Sheriff's Office, which has benefited both agencies.  
Options and Alternatives:
Approve the Intergovernmental Agreement between the City and County.
Not approve the IGA between the City and County and forfeit the grant funding.
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported to the state.
Key Considerations:
As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $6,225.00 for the JAG funds upon successful award.
Expanded Financial Considerations:
The Fiscal Year 2020 JAG funds have been requested in the amount of $20,751.00 of which the City will agree to the terms of the Intergovernmental Agreement and pass on the appropriate funds through the County. The County will request a total of $6,225 (includes 3% set aside) to be used to purchase four (4) VHF P25 digital mobile radios and four (4) UHF refurbished radios. 

Both agencies will use 3% of their total amount to be used for the mandatory National Incident Based Reporting System (NIBRS) transition and will be used in conjunction with the OnCall Records software implementation to add NIBRS to the records software management system. A total amount of $617.00 will be used for NIBRS as requested by the JAG grant requirements.
Community Benefits and Considerations:
The Intergovernmental Agreement will allow the Flagstaff Police Department and the Coconino County Sheriff's Office to utilize the Fiscal Year 2020 grant funds to improve communication, training and community outreach, ultimately helping to preserve life, protect property, improve community relations, prevent and control crime, administer justice and assist crime victims.
Community Involvement:
Inform the Council and public on the application of this grant and intended use of these funds.
Expanded Options and Alternatives:
1. Approve as recommended.
2. Disapprove the IGA with the County and potentially reduce the full funding to City and County.
Res. 2020-55
IGA Between FPD and CCSO for JAG FY20


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