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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

OCTOBER 6, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.

 
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Parks and Recreation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make three appointments to terms expiring August 2023.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Proprietary source purchase of T-Floc B41 Chemical for Water Treatment from Thatcher Company of Arizona in an amount not to exceed $200,000 annually. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the proprietary source purchase of T-Floc B-41 Chemical for Water Treatment from Thatcher Company of Arizona, Inc. at a unit price of $0.398 per pound, in an amount not to exceed $200,000 (two hundred thousand dollars) annually.
 
B.   Consideration and Approval of a Cooperative Purchase Contract:  To replace a 24 year old wildand fire engine through the cooperative purchase for a new one in the amount of $181,635. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the purchase of a Type VI Wildland Engine from SNF, Inc. (dba BFX Fire Apparatus) in the amount of $181,635 through cooperative purchase contract #GS-30F-0025V with the U.S. General Services Administration (GSA).
 
C.   Consideration and Approval of Construction Contract with Boart Longyear Company in the amount of $1,858,419. for the services of drilling well #2 at Fort Tuthill. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the construction contract with Boart Longyear Company in the amount of $1,858,419, and a contract time period of 365 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Approval of Memorandum of Understanding and Consideration and Adoption of Ordinance No. 2020-24: A Memorandum of Understanding with Coconino County for members of the Coconino County Indigenous Peoples Advisory Council to serve as ex-officio members of the City of Flagstaff Indigenous Commission and an ordinance of the City Council of the City of Flagstaff Arizona, amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding a new Chapter 2-26, creating an Indigenous Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Approve the Memorandum of Understanding
2) Read Ordinance No. 2020-24 by title only for the final time
3) City Clerk reads Ordinance No. 2020-24 by title only (if approved above)
4) Adopt Ordinance No. 2020-24
 
8.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2020-58:  A resolution approving an Intergovernmental Agreement between the City of Flagstaff and University of Arizona for water education through Arizona Project Wet. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-58 by title only
2) City Clerk reads Resolution No. 2020-58 by title only (if approved above)
3) Adopt Resolution No. 2020-58
 
B.   Consideration and Approval of Grant Application and Acceptance Upon Award:  U.S. Department of Justice, 2020 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,751.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the U.S. Department of Justice, 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,751.00.
 
C.   Consideration and Adoption of Resolution No. 2020-55: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County, regarding joint application for grant funding from the Department of Justice, Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-55 by title only
2) City Clerk reads Resolution No. 2020-55 by title only (if approved above)
3) Adopt Resolution No. 2020-55
 
D.   Consideration and Adoption of Resolution No. 2020-56:  A resolution of the Flagstaff City Council, approving the Flagstaff Alliance for the Second Century Intergovernmental Agreement between the Northern Arizona University, City of Flagstaff, Coconino County, Community College District, Flagstaff Unified School District, and Northern Arizona Intergovernmental Public Transportation Authority Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-56 by title only
2) City Clerk reads Resolution No. 2020-56 by title only (if approved above)
3) Adopt Resolution No. 2020-56
 
9.   DISCUSSION ITEMS
 
A.   Case No. PZ-19-00125 Updates to Zoning Code 2020 - High Occupancy Housing Specific Plan Click this link to view Agenda Item
 
10.   COUNCIL LIAISON REPORTS
 
11.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about the current process for all Reclaim Water agreements/contracts and their renewals and discussion to change that process so that all agreements and their renewals become before the Water Commission and Council for approval. Click this link to view Agenda Item
 
12.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
13.   COVID-19 UPDATES
 
A.   COVID-19 and Re-Entry Updates Click this link to view Agenda Item
 
14.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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