City Council Meeting - FINAL

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Meeting Date: 01/17/2023  
Co-Submitter: Stacey Brechler-Knaggs From: Jerry Bills, Deputy Fire Chief

Consideration and Adoption of Resolution No. 2023-01: A resolution for consideration and approval of Intergovernmental Agreement (IGA) between the City of Flagstaff and the Greater Flagstaff Region (GFR) partnering agencies (Summit Fire District, Highlands Fire District, Ponderosa Fire Department, and Pinewood Fire Department)
1) Read Resolution No. 2023-01 by title only
2) City Clerk reads Resolution No. 2023-01 by title only (if approved above)
3) Adopt Resolution No.2023-01
Executive Summary:
Approval of the IGA will enable the City of Flagstaff to partner in the utilization of Assistance to Firefighter Grant (AFG) funding for the regional training of All-Risk incidents within the region.
Financial Impact:
Expenditures and revenues related to this grant are budgeted within the Fire Grants Section. There is a 10% match for this grant that is split up based on the number of employees being trained by each department listed in the IGA (See IGA Exhibit A).
Policy Impact:
There are no policy impacts. 
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe and Heathy Community
Provide public safety with the resources, staff, and training to respond to community needs
Carbon Neutrality Plan
CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change.
Regional Plan
Goal PF.1.Work across all government operations and services to prepare for the impacts of natural and human caused
Policy PF.1.4. Build, sustain, and leverage partnerships with local and regional stakeholders for collective investment, efficient        action, and shared responsibility in the building of local resiliency.
Has There Been Previous Council Decision on This:
The council has approved a similar project in 2016 between the City and the Fire Districts which originally stared this training program, the current request will continue the training program into the future. 
Options and Alternatives:
Approve the IGA between the City and the GFR partners. 
Reject the IGA between the City and the GFR partners.
This IGA will allow the use of FEMA AFG funding and collaboration of training within the regional Fire Departments.  The primary goal of the AFG is to meet the firefighting and emergency response needs of fire departments and nonaffiliated emergency medical service organizations. Since 2001, AFG has helped firefighters and other first responders to obtain critically needed equipment, protective gear, emergency vehicles, training, and other resources needed to protect the public and emergency personnel from fire and related hazards.
Key Considerations:
By approving this IGA, the GFR would benefit greatly though the grant funding by certifying senior instructors as train-the-trainers (T-t-T) to educate and certify command staff and operations personnel in a recognized all-hazard incident ICS program. Funding also provides for purchasing the equipment for a comprehensive portable incident simulator training center. This training would meet the requirements of NIMS as directed by HSPD-5: Management of Domestic Incidents, NFPA 1500 standard on fire department occupational safety, health program and NFPA 1561: Standard on Emergency Incident Management System and Occupational Safety and Health (OSHA) 29CFR1910.120(q)(3)(i) Procedures for handling emergency response. Certification in ICS and the simulator will enhance day to day operations, accountability, and safety of firefighters. To meet the goal outlined in this grant request, we would first send 10 instructor qualified personnel (Inst./Eval. NFPA 1041) to be certified by the third party vendor. Qualified instructors would then utilize the Blue Card Program to deliver the command training and certification programs to our organization; after which, we would deliver the program to the partnering organizations. The T-t-T course includes 50 hours of on-line training and 64 hours of classroom to teach instructors how to deliver the command simulation training and evaluate students. Instructors then receive the resources to deliver the program customized with local and regional building, hazards, maps and critical infrastructure to develop realistic and relevant incident simulations using ICS. Travel and lodging to attend the courses at the command training center are included. When the new instructors provide the class students in this course will be certified by the instructors outlined above as NIMS local type-4 and 5 incident commanders. The course consists of students running all-hazard incident simulations in various ICS positions from division/group supervisor to command and general staff as they would as part of their daily response duties. The grant will also update the kit that includes 9 iPads with incident simulation software, a communications component, carrying cases, and accessories to present realistic scenarios. This comprehensive ICS training certification and incident simulator will provide GFR personnel the required basic level of training and realistic simulation experience that will give them skills to effectively implement ICS on daily responses, elevated alarms, as well as local and regional manmade and natural disasters. This training is a necessary adjunct to Federal Emergency Management Agency NIMS ICS 100-400 courses.
Expanded Financial Considerations:
The total grant is for $133,786 of which 90% is Federal funding ($121,623) and the additional 10% ( $12,163) is split up between GFR departments with the City of Flagstaff's total commitment being $6,482 (See IGA Exhibit A).  This includes all training for Fire officer, equipment, travel, lodging and meals for train the trainers, and overtime for backfill for the instructor to attend the train the trainer course.
Community Benefits and Considerations:
By supporting this IGA we will have better efficiency on working incidents amongst partners in the region which will create safer scenes for the community we serve.  This allows for better collaborative efforts between resource limited agencies in the region and will assist in sharing of qualified command and operational staff personnel for mitigation purposes
Community Involvement:
Inform the Council, Fire Boards and public on the grant application and corresponding IGA to allocate funds
Expanded Options and Alternatives:
1. Approve IGA as recommended. 
2. Reject the IGA with the City and GFR partners which will make the City of Flagstaff ineligible for the grant (due to it being awarded by AFG as a regional grant).
Res. 2023-01


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