City Council Meeting - FINAL

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Meeting Date: 01/04/2022  

Consideration and Approval of Contract: Cooperative Purchase Contract with Beta Public Relations in the amount of $67,031.04.
  1. Approve the Cooperative Purchase Contract with Beta Public Relations in the amount of $67,031.04; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
City staff are seeking to engage Beta Public Relations (BetaPr) to provide Public Involvement Services to the City of Flagstaff. The project consists of assisting the City in communicating with the community on potential flood mitigation projects in the Museum Flood Area. BetaPr has developed a comprehensive approach for public involvement for the Flagstaff community, with the goal of timely and frequent communication with area stakeholders. Effective, open and socially equitable communication will help to foster greater public awareness of potential flood mitigation projects.
Financial Impact:
The contract for public outreach is an unbudgeted expense in the Stormwater Fund. Budget authority within the Stormwater Fund will come from other capital projects that will not be completed this year. If additional budget authority is needed, we will do a contingency transfer from the Water Fund. 
Due to the unanticipated expenditures in the Stormwater Fund this fiscal year due to extreme weather events. The City anticipates issuing debt to assist with the cash flow of the Stormwater Fund.  This will come as a separate action to Council. 
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
This Cooperative Purchase Contract supports the PBB Priorities of Livable Community, Sustainable Innovative Infrastructure and Safe and Healthy Community.
Has There Been Previous Council Decision on This:
The City Council heard a Museum Flood update on  November 23, 2021.
Purchasing has reviewed the Agency Cooperative contract and determined it to be valid and relative to the needed services of the BetaPr Cooperative Purchase Contract. 
BetaPr Cooperative Purchase Contract
Exhibit - A Scope and Fee
Exhibit B - Agency Cooperative Contract
Exhibit B - Agency Cooperative Amendment


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